Hello my name is Jay Campbell with The Fax Guys for RightFax University. This video will walk you through using a custom graphic signature with FaxUtil for a more personalized output.
This video was recorded at 1280 by 720 resolution for High Definition and is best viewed in full screen mode.
Signature images are created in FaxUtil and stored in the RightFax\SIG folder on the server. Enterprise Fax Manager catalogs all the signatures and maintains the file names, descriptions, and authorized user information.
Note: Signature files are currently not supported in outbound PDF documents
You must create a new signature file in order for it to appear as an object in Enterprise Fax Manager. New signature files are created from the FaxUtil mailbox
let's create a new signature file
Only users with RightFax administrative access can create signature files. Signature files are created from a fax in a your FaxUtil mailbox. You can scan a signature into your mailbox or fax a signed document to yourself. After the document arrives in your FaxUtil mailbox.
To create a signature file
1.In FaxUtil, double-click the fax to view it using the RightFax Fax Viewer.
2.In the Fax Viewer toolbar, click the Select tool, and then click the signature.
3.On the Fax menu, select Store, and then select Make Signature. The Edit Signature dialog box opens.
4.In the Signature Code box, enter a unique ID, such as the owner’s user ID and a description of the signature
5.In the Authorized Users boxes, list up to three RightFax user IDs or group IDs who are authorized to use this signature in addition to the owner of the signature.
To edit the properties of an existing signature
1.Run Enterprise Fax Manager.
2.Select the signature to edit and click enter or select Edit from the Edit menu. You can also double-click the signature.
The name of the signature file that appears in Enterprise Fax Manager.
Owner’s User ID
The user ID of the owner of the signature file.
A description of the signature file for easy reference in Enterprise Fax Manager.
Image File Name
The name of the signature image file. This file name is automatically generated and stored in the RightFax\SIG folder on the RightFax server when the signature file is created. If this box contains an invalid file name, RightFax will not be able to use the signature image.
Up to three RightFax user IDs or group IDs who are authorized to use this signature in addition to the owner of the signature.
Adding a signature to a fax
Use the <SIGNATURE> embedded code to insert signature files into fax-bound documents. Embedded codes are special faxing instructions that you insert into fax-bound documents that allow for a wide range of fax information and options. Look for a future RightFax University video covering embedded codes in more detail. If you want more information you can always contact Fax Guys support and we will be happy to assist you. There is also an entire chapter of the RightFax Administrator's Guide detailing all of the supported codes.
Signature images are positioned so that the left-middle point of the signature aligns with the left-middle point of the <SIGNATURE> embedded code in the document.
RightFax also supports a Windows registry entry that modifies the vertical alignment of new signatures created on the client workstation where the registry value is present.
Last, you can copy signatures from one RightFax server to another via the drag and drop method in RightFax Enterprise Fax Manager.
If you copy signature files from a new RightFax server version to an earlier server version, you lose configuration data that is not supported by the older server.
That's it for today's installment covering Signatures.
This is Jay Campbell with The Fax Guys for RightFax University saying thank you for watching and please visit us again. RightFax University is a work under continual progress and we update often.