This video will show you how you can use print-to-fax with FaxUtil to combine multiple documents into a single fax for sending.
On our client PC’s Desktop, we have 2 sample documents. I’d like to combine these into a single fax, but one’s a text file and one’s a PDF. Let’s open our PDF file first. The file opens natively in Adobe Reader, let’s print it to our RightFax Printer by selecting file, and then print. Since I’ve previously done this, the RightFax Fax Printer is currently my default printer. If needed, click in the drop-down and choose RightFax Fax Printer if it’s not your default. Now click “Print” on the bottom of the window and the Fax Information window will pop up here, asking me to address the fax. Since I want to combine another fax with this, I don’t want it to send. I’m going to just hot the “Send” button without addressing it. Since I’ve left out required fields, our status on the fax becomes “information incomplete”.
Let’s open our other file we wanted to fax and then click file, print and (if necessary) select the RightFax Fax Printer. Since RightFax Fax Printer is already my default, I’ll just click the print button on this window. Again, our Fax Information window opens, but we’re not going to fill it out. I’ll just click the “send” button here again. After document conversion takes place, we now have a second fax with a status of “information incomplete”.
Now, let’s combine these into a single fax to go to my recipient. I’ll select the first fax in the list and then ctrl+click to select the second one with it. Right click on the group selection and choose “combine” from the menu. You can also use the “Combine” button on the toolbar if your client has one. The “Combine Faxes Window” appears. Here, I can make any changes I need before combining my faxes together. I’d like the larger file to appear before the smaller one, so I’ll select one of my files and then use the arrows on the right to reorder my selection. If you’re happy with your changes, click the “combine” button here at the bottom of the window. The “Fax Information” window opens and this time, we’ll put a name and number and some coversheet notes in before sending our fax. I also don’t want to send a 60-page fax just now, so I’m going to select the “hold for preview” option which will convert my fax but not send it until I manually release it at a later time.
Now that our fax has converted (and shows “held for preview”) let’s view it to see our combined fax. Here’s our coversheet and if I page forward, I see the first page from our 50-page document. I’ll page forward to page 51 and you’ll see the first page from our 9-page document begins. You’ll also notice that combining in this manner only produces a single coversheet on our final combined fax.
As always if you have any questions about this topic or any topic in the world of faxing let us know at The Fax Guys, we are always happy to help.
This is Michael with RightFax University saying thank you for watching and please visit us again. The RightFax University is a work under continual progress and we update often.