This video will show you how to create a do not call or more precisely, a do not fax list in RightFax.
It may be necessary from time to time to create a list of numbers that you do not wish to fax to, for example to segment internal recipient numbers out for a different workflow process or to prevent faxing to certain outside numbers for various reasons.
While RightFax has a whitelist and blacklist feature for inbound fax numbers, for outbound you need to configure the software with a dialing rule, or dialing rule with a destination table in order to block the outbound fax numbers and prevent faxes sending to the numbers you specify.
The process works basically the same for both methods and I will demonstrate both for you.
To block via a dialing rule, first open Enterprise Fax Manager and make sure you can view your user list.
Now right-click Dialing Rules and select "New".
In the Rule Edit applet, add the number to block in the Pattern field.
Let's add 9991234575.
Next, go to the "Other" tab and check the radio button selection for "Disallow Sending". At the bottom of this section, notice the "Extra Rule Weight" option -- if you have other dialing rules already configured especially those that may contain wild card matching, you may want to compare and add additional weight to this rule so that it takes precedence over any other matching rules that may come before it in the list of dialing rules.
Depending on your version of RightFax, if you show an asterisk (*) next to your dialing plan, you will need to save the dialing plan first before it is put into use.
That's it, the number should now be blocked.
You can verify this by checking in the dialing plan and inputting your blocked number in the "Phone Number" field and then click the Rule Execution button and the bottom window will show which rule applied to the number dialed, and if the number was disallowed from sending by the dialing plan.
Once this is in place, FaxUtil will also indicate any blocked numbers if faxes are attempted to those numbers as well.
Next, let's take a look at the same process, but this time we will use a Destination Table so that you don't need to create a new rule from scratch for each number if you have multiple numbers to block. The use of the Destination table saves you time in the process and keeps the dialing rules screen tidy so you don't have to parse dozens of rules.
Start by right-clicking Destination Table and select New.
Now give your Destination Table a meaningful name, I have a pre-created one here named Do_Not_Call so let's take a look at this one for the rest of the demonstration.
To add numbers to the list, you need to type them into the "Insert Text" field on the right, and when they are entered, you can then click on the "Insert Text" button to add them to the list. It is important that all of the numbers entered are the same length--leave out extranous numbers or symbols.
Once all of your numbers are input, now we just need one rule to reference the Destination Table.
Let's take a look at the rule I have created here, rule #4.
There are just a couple of items to make note of when using a Destination Table.
Use the percent symbol (%) to configure the rule to use the Destination Table and then list the name of the table is square brackets as you see here. Notice also within the brackets, just after the name of the rule we have a comma, and the number 10. The 10 here corresponds to the exact number of digits each number holds. This is required.
The rest of the dialing rule logic still applies, make sure to go to the "Other" tab and select "Disallow Sending" and add some additional weight to the rule.
You can now test numbers within the Destination Table using the Rule Execution tool in the Dialing Plan applet as before.
And now you can create your own do not fax lists within RightFax.
As always if you have any questions about this topic or any topic in the world of faxing let us know at The Fax Guys, we are always happy to help.
This is Jay with RightFax University saying thank you for watching and Please visit us again. The RightFax University is a work under continual progress and we update often.