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This video shows you how to use the Stamps feature, new in RightFax 16.4.

Stamps can be used to personalize sent or received faxes stored in FaxUtil. This feature is great for processing stamps for users to indicate post-faxing workflow differences.

Stamps do not replace the Signatures feature however, as there is no process for adding stamp images to outbound faxes as they are being sent.

Stamps are great however if you are currently using Signatures in place of annotations on faxes as the creation process for Stamps is much easier than the creation process for Signatures.

The library of stamp images is maintained by a RightFax administrator.

Stamp image files only are available for creation to users who do not have the "Disallow Fax Annotations" permission.

People who have delegate access to faxes cannot use or edit the personal stamp files of other users.

To open the list of stamp image files:
In Enterprise Fax Manager, in the left pane, expand the server, and then click Stamps and the list of stamps appears in the right pane of the window.

Creating, deleting, and editing stamps:
Administrators can create a library of stamps, stamps created by and for users are indicated as "Personal Stamps".

Each user can have one personal stamp. Library stamps are listed in alphabetical order, and the personal stamp appears first in the user's list. Personal stamps are not included in the library of stamp images.

To create a library stamp image file:
1. Using a graphics program, create a .gif, .tiff, .jpg, .png, or .bmp image. The maximum file size is 1 MB.
2. On the Edit menu, click New. The "Edit Stamp" dialog box opens.
3. In the Description box, enter a description of the stamp.
4. Click Import, and select the stamp image file.
5. Click OK.

To delete a library stamp image file:
1. Select the stamp image file in the list.
2. On the Edit menu, click Delete.
3. Click OK.

To edit the properties of a library stamp image file:
1. Select the stamp image file in the list.
2. On the Edit menu, click Edit. The Edit Stamp dialog box opens.
3. You have the following options:
In the Description box, edit the description of the stamp image.
In the Import box, import a different stamp image file.
4. Click OK.

To create, edit, or replace a personal stamp file you are going to follow the same basic steps as creating a library stamp
once you have your graphic image.

1. In Enterprise Fax Manager, open the list of users, and right-click the user. On the shortcut menu, click Edit stamp. The Edit Stamp dialog box opens.
2. In the Description box, enter or change the description of the stamp.
3. Click Import, and the Import Stamp File dialog box opens.
4. Browse to locate the image file. Select the file, and then click Open.
5. In the Edit Stamp dialog box, click OK.
If you entered an existing description, confirm that you want to overwrite the existing stamp file.

Last, let's take a look at actually using a stamp.

1. From FaxUtil, open the fax you wish to add a stamp to.
2. From the Tools menu in the viewer, select "Place Image" and then choose the "From stamp library" option.
3. Select the stamp you wish to add, and then click the "Place" button. When the image appears on the fax page you have open you can move or resize the stamp as needed. Once the stamp is placed appropriately, either save the image or cancel. If you close the viewer with an unsaved stamp, you will be prompted for the option to save or discard the changes.

Once you've saved the stamp, the Fax History will reflect the annotation at that time, so the change is stored timestamped in the fax metadata for the image file.

That's all for the new Stamp feature in RightFax version 16.4.

As always if you have any questions about this topic or any topic in the world of faxing let us know at The Fax Guys, we are always happy to help.

This is Jay with RightFax University saying thank you for watching and Please visit us again. The RightFax University is a work under continual progress and we update often.