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This video will discuss how RightFax works with Portable Document (PDF) files.

Hello my name is Jay Campbell with The Fax Guys for RightFax University. This video will discuss how RightFax works with Portable Document (PDF) files.

This video was recorded at 1280 by 720 resolution for High Definition and is best viewed in full screen mode.

RightFax works with portable document format (PDF) files in many ways:

Users can specify that they want incoming faxes delivered to their email boxes as PDF files. The default RightFax configuration can convert received faxes to standard PDF before routing; the optional RightFax Searchable PDF Module license is required to convert received faxes to searchable PDF.

When sending faxes by email, users can attach existing PDFs to their emails. If the attachments are not yet in PDF, RightFax can create PDF files in either standard or password-protected formats. Password protection, also called encrypted delivery, requires the optional RightFax SecureDocs Module (see the SecureDocs Guide).

RightFax can convert PDF documents into TIFF image files for faxing. The optional RightFax PDF Module is required to convert PostScript or PDF files to TIFF format.

Converting received faxes to PDF
You can specify PDF as the inbound routing delivery format for each user.
To convert received faxes to PDF:

1. In Enterprise Fax Manager, from the User Edit Inbound Routing tab, select any of the routing types for which PDF is available (such as Microsoft Exchange or Network Directory).

2. Select a PDF option:
Select PDF to deliver faxes as PDF files to the user’s email.
Select PDF (Searchable) to deliver a searchable PDF to the user’s email (again, this feature requires the RightFax Searchable PDF Module license).

Creating and sending a PDF by email
Depending on your licensed options, you can use RightFax to create PDF files for email delivery in the following ways.

To convert attachments to PDF
Select the Create PDF checkbox on the Fax Information dialog box. When viewing the sent fax in FaxUtil, the attachments appear in their own PDF tab.

To add a password to the PDF
Select the Create PDF checkbox, click the PDF options (...) button to specify the password and the functions to be protected. You will need the RightFax SecureDocs Module licensed and configured for this functionality.

To create and store the PDF on a web site for certified delivery
Select the Use Certified Delivery check box. The recipient will receive an email containing a link to the PDF and instructions for opening it.
This option is also only available if you licensed the RightFax SecureDocs module.

Using the PDF Module to convert PDF files for faxing
When this module is activated, you have the option to use a PostScript print driver to create the RightFax printer on each RightFax client computer. RightFax users can print native PostScript and PDF documents directly to the RightFax printer, and also send rich PDF files (files that include full color and editable data) to email addresses.

The RightFax PDF conversion engine does not support conversion of PDF files that contain embedded TrueType (CID) fonts that use “Identity-H"/Horizontal encoding--these are typically Asian character sets and are sometimes also described as "double-byte" fonts as well.

Activating the PDF Module on the RightFax server
The files required by the RightFax PDF Module are installed on all RightFax servers during the server installation, The PDF Module must be licensed and activated before its functionality is enabled.
To activate the PDF Module, you must have licensed a RightFax server type that includes this module, or purchased and licensed this module separately.

After the RightFax PDF Module is activated on the RightFax server, you must enable PostScript processing on at least one RightFax WorkServer module and copy the PostScript fonts you want to support onto the RightFax server.
Enabling PostScript processing on a WorkServer

1. After the PDF module is activated, in Windows Control Panel of the RightFax server, double-click RightFax WorkServer.

2. In the WorkServer Configuration window, in the component tree in the left pane, select the WorkServer that you want to perform PostScript processing. You can enable PostScript processing on as many WorkServers as you want.

3. Click PostScript in the Services list to enable PostScript processing.
Adding PostScript fonts

To correctly convert Type 1 PostScript fonts in PostScript and PDF files, the fonts must be copied into the RightFaxShared FilesPDFPSFontsFont folder. When it is activated, the RightFax PDF module supports 35 basic PostScript fonts including Times, Helvetica, Courier, and Symbol.
To add additional font conversion support, copy the PostScript fonts you want to support into the RightFaxShared FilesPDFPSFontsFont folder on the RightFax server. Be sure to include both the .pfm and .pfb components of the PostScript fonts.

Finally, you can also use the windows registry settings for RightFax in the RightFax Administrator's Guide for numerous conversion specific options such as how the software attempts to natively convert PDFs, and shrinking margins to ensure a converted PDF fully appears in the converted document as expected.

As you can see the RightFax software supports a number of different options for using your PDF documents and how you control PDF functionality and allows some flexibility with various levels of licensing.

This is Jay Campbell with The Fax Guys for RightFax University saying thank you for watching and please visit us again. RightFax University is a work under continual progress and we update often.