This video demonstrates RightFax 16EP2 Web Client.
once you authenticate, this is where you manage your faxes and those of users for whom you act as a delegate. The left pane shows the available folders, the right pane the faxes within the selected folder. On small mobile devices, some options are accessible via a menu rather than a toolbar, while others may not be available at all.
Here are the folder options for adding, deleting and renaming folders.
Let's look at the options available from the New Fax function:
Click New Fax.
The Create/Edit Fax page, this is where you enter the information for the fax. Usually you must enter at least the recipient's name, the destination type, and a fax number or email address.
You can enter the destination manually or via a phonebook. Certified delivery is supported if this feature is enabled in your environment.
You can attach library documents stored on the server, or attach files via upload.
Under More Options you can delay sending your fax in order to take advantage of favorable telephony rates or lower fax volume times if you prefer. There are sending and format options here for Fine Mode cover or fax body, Hold for Preview and PDF image file creation.
Here you can specify a cover sheet. Priority.
This selection gives you the option to add COPY or DRAFT page backgrounds.
Here are the options offered for deleting faxes after they are sent if you prefer.
The layout varies from the FaxUtil client, but most fields are represented.
Back out of Options and back into Create/Edit Fax, Click Send to send the fax.
Faxes are created in the system folder Main unless you select a custom folder before creating a new fax.
Be sure to regularly refresh the display to ensure that the faxes listed are those currently stored on the fax server.
Here we have the main page toolbar, we will discuss these selections along with the panes shown below.
First, note the Flags field, flags give you at a glance information about your listed faxes including: received, sent, printed, OCRed, converted to PDF, or if the sent or received fax forwarded to another RightFax user. Additionally, flags can indicate the document type: certified, SMS, etransport, or routed to email.
The rest of the fields should be familiar to you if you've used the full FaxUtil client previously but we will go over these briefly.
Time shows the server time that a fax was sent or received. To/From is the recipient name on the sent or received fax. Fax Number is the number dialed on the outbound fax or number/route code that was presented to the fax board on an inbound fax. Pages shows the cover sheet plus the number of fax pages. Finally, Status shows the current status of the selected fax.
Search gives you custom filters for parsing the available list of faxes and limiting what is shown in your fax mailbox. There are Destination filters that you can apply criteria regarding destination information, this is great for finding that one outbound fax in a large list. General filters let you sort faxes by specific general traits of a fax. The Time filters allow you to set start and end dates and times for your faxes sent or received between those times.
User and Group filters here let you enter user or group names for whom you have delegate or administrative access and you can also filter for All, Main or Trash folders.
Workflow filters allows you to filter for Received, Sent, Viewed or Printed faxes.
Status filters lets you select any or all available fax status conditions.
Finally, Fax Delivery filters allows filtering for whether faxes were sent to fax numbers, email addresses, SMS numbers or via Certified Delivery.
Next, the Action button lets you move, forward, route, combine or view faxes.
Delete allows you to fully delete a fax or send the deleted fax to the trash folder, depending on your user configuration.
Finally, with a fax checked you can select the Download Fax button to export a fax as a PDF. To view and save a fax, open it and then click the PDF or TIFF icon. Your user permissions determine if the full fax or only the first page is downloaded.
Now let's take a closer look at what we can do with an open fax. Actions gives us the same forwarding and routing options available in the fax list view. Fax History is analogous to fax history in FaxUtil and typically includes when a document was sent, the result of the send attempt, when an inbound fax was received, when a document was routed, forwarded, printed or converted to OCR text.
Here you can delete the fax or close the viewer.
This toolbar offers viewing and annotating options for the open fax and the option to save the adjustments or annotations you've made.
Finally, let's take a look at the user account options available. In the upper right corner select the account pick list and we see the available configuration options.
Settings we have a toolbar here for saving or cancelling your settings changes. The options here allow you to configure sending options like cover sheet selection and resolution, send priority, and whether or not to automatically delete sent faxes. We also have the Automatic Printing and OCR settings. Settings also include the Notification options for the user account. Here you can configure the User Information for faxes cover sheets if you want to populate these fields. Towards the bottom we have the phonebooks selections for users that will be listed along with the selected user's phonebook when you open the phonebook options. Finally here are the "trash folder" selections. Be advised, to make sure to check the "Use trash folder when deleting" option in order to have a recovery ability when deleting faxes that doesn't involve administrators or recovering backups. "Change Password" here allows you to change the RightFax account pasword for this user. You will need the current password in order to make a change.
The next user account option is Delegates. Here we have the delegates toolbar allowing you to Add or Delete Delegates and save your changes. The options here let you configure the delegates options for the selected user account by either chooseing a predefined role, or by granularly selecting Read, Write and other permissions allowed for the delegates.
Moving on to the Phonebook settings we again have a toolbar that allows you to add New Entries and Groups. This button lets you load the user and user's configured accessible phonebooks. There is also a Search feature here.
The last 2 Settings options are Help and Logout. Logout is pretty self-explanatory, it logs the current user out of the WebClient. Help launches a well thought out, detailed and useful Help index that covers all of the functions of the WebClient.
And there you have the RightFax 16.2 WebClient application.
As always if you have any questions about this topic or any topic in the world of faxing let us know at The Fax Guys, we are always happy to help.
This is Jay with RightFax University saying thank you for watching and Please visit us again. The RightFax University is a work under continual progress and we update often.