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This video will show you how to use the new Routing Filename Format function for RightFax 16.4

RightFax 16.4 gives us a new option for routing faxes to a network share, called Routing Filename Format. This gives the RightFax Administrator more flexibility over the name of the file that is routed to the network share configured for a user’s received faxes. Today, we’ll be giving you a brief demonstration to show you the difference in using, or not using this feature.

On your RightFax Server, open Enterprise Fax Manager and click Users to the left.
Select a user that you want to configure the network routing for and right-click and choose edit.
Click on the Routing tab. The Routing Type needs to be Network Directory, and we’ll set our File Format to PDF for our user.

First, I’ll demonstrate the previous method available by adding some macros to the Routing Info field here. After we enter the UNC path for the share that is set up for this user’s faxes, I’ll type ~4~6~5-~J which stands for “year”, “day of Month”, “Month” followed by a hyphen and then the “Unique ID of the fax”.

After we send our user a test fax and wait for it to show up in their inbox in FaxUtil, we can see if our fax routed by going into the Fax History and we should see a File Route Record that shows us “Successfully routed to path”

If we open up the share where the fax routed, you’ll see that a folder has been created that is named according to the macros we set earlier after the UNC path in the Routing Info Field for the user. Inside the folder is our PDF file which has this generic file name. If we were to do this again, a new folder would get created and our new fax would be inside of that.

Now, let’s look at the new method.

Go back to Enterprise Fax Manager and click Users to the left.
We’ll select our same user and right-click and then choose edit.
Now, go back to the Routing tab where we’ll make the following change…
Take our macros after the UNC path in the Routing Info field and copy them into the field below called Routing Filename Format.
Remove the macros from the end of the Routing Info field so that only the UNC path remains.

After we send our user a test fax and wait for it to show up in their inbox in FaxUtil, we can see if our fax routed by going into the Fax History and we should see a File Route Record that shows us “Successfully routed to path”

If we open up the share where the fax routed, you’ll see a PDF file that is named according to our macros we used in the Routing Filename Format field for our user. No longer do we have a folder that shows the name based on the macros. Instead, the folder no longer gets created using this method and we can directly name the file itself according to what we set.

The obvious benefit to using this method is that your user or application that would access the shared folder will no longer have to go into subfolders for each individual fax file. They are now all deposited in a more central location for access.